Mailing Address Policy

ID#: 
PL_217
Supersedes/Appends/Amends: 
NEW

Statement of Policy & Text

Separate mailing addresses will be retained for the San Jose Public Library and for the San Jose State University Library. The SJPL branch libraries will retain their own addresses for mailing. Go to https://www.sjpl.org/locations for more information on SJPL branch locations.

There will be a shared address for return of circulating materials to the King Library.

University Address

Dr. Martin Luther King, Jr. Library
San Jose State University/Dept. Name
One Washington Square
San Jose, CA 95192-0028

 

City of San Jose Addressess

Dr. Martin Luther King, Jr. Library
San Jose Public Library System
150 East San Fernando Street
San Jose, CA 95112-3580

Silicon Valley Library System
San Jose Public Library System
150 East San Fernando Street
San Jose, CA 95112-3580

Books Aloud
150 East San Fernando Street
San Jose, CA 95112-3580

 

Shared Return Address
For return of circulating materials only

Dr. Martin Luther King, Jr. Library
Circulation Department
150 East San Fernando Street
San Jose, CA 95112-3580

 

Need for the Policy

The SJSU Library must keep its One Washington Square address with extended zip to enable the U.S. Post Office to pre-sort its mail from other mail before it is delivered to the King Library. This allows the SJSU campus Purchasing and Receiving departments to:

  • Retain the tracking and record keeping processes currently in use at the University.
  • Ensure that SJSU is able to track any item back to when it first appeared on campus.
  • Maintain the current campus charge-back billing processes in use based on the campus extended zip codes.

The SJPL and its branches must continue to receive their mail directly from the U.S. Postal Service for billing purposes.

Requirements & Guidelines

Applicable Personnel/Departments

Employees of the City and the University Libraries, in general, especially:

  • SJSU Mail room and Receiving staff
  • SJPL Mail room and Receiving staff

Distributions

Both

Approval(s)

Reviewed and approved by: Signature/Name Date of Approval
KMT     2/24/03  

KMT

Ruth Kifer, Rae Ann Stahl, Mary Nino, Luann Budd, Jill Bourne, Neil Rufino, Katie DuPraw, Angie Miralor, Jon Worona

2/6/14

History & Dates

Category of Policy: Administration/Operations
Author(s): SJSU Human Resources Coordinator, Linda Lunell
Authorized by: Core Team
Date Written: 2/24/03
Date Effective: 8/1/03
Date(s) of Revision(s): 10/24/03, 3/29/05

References