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  1. San José State University Library
  2. Dr. Martin Luther King, Jr. Library
  3. Research Guides
  4. Records Management Policies and Procedures
  5. 5. The University Archives

Records Management Policies and Procedures

Records management entails consistent systems throughout campus guiding how and when records are created, accessed, stored, and/or discarded. This guide includes advice on working with the University Archives, identifying records and their sources, develo
  • 1. Introduction
  • 2. Key Terms Toggle Dropdown
    • Appraisal
    • Archival Value
    • Arrangement
    • Born Digital
    • Digitization
    • Papers
    • Records
    • Records Creator
    • Records Disposition
    • Retention Schedule
    • Records Steward
  • 3. The Politics of Information in Archives
  • 4. The Records Lifecycle
  • 5. The University Archives
    • 5.1 Mission, Collection Scope, Collection Priorities
    • 5.2 Faculty Papers
    • 5.3 Student Organizations
    • 5.4 Office, Program, and Departmental Records
    • 5.5 Auxiliaries
    • 5.6 When to Transfer Records to the Archives
    • 5.7 How to Transfer Records to the Archives
    • 5.8 Permissions and Access
    • 5.9 Developing an Oral History Project
  • 6. Retention Schedules
  • 7. Litigation Holds
  • 8. Information Security
  • 9. Records Management Processes Toggle Dropdown
    • 9.1 Records Management Self-Assessment
    • 9.2 Integrating Records Management Processes into Existing Workflow and Document Management Tools
    • 9.3 When Records Can, Should, or Must be Destroyed
    • 9.4 Records of Departing Individuals
    • 9.5 Role of Records Stewards
    • 9.6 Records Management Training and Support
    • 9.7 Media-Neutral Processes
    • 9.8 Media-Specific Processes
  • Frequently Asked Questions
  • Questions and Comments
  • Sample Documents
  • Records Management Workshops

5. The University Archives

Please select from the following topics, or read through each in order:

5.1 Mission, Collection Scope, Collection Priorities

5.2 Faculty Papers

5.3 Student Organizations

5.4 Office, Program, and Departmental Records

5.5 Auxiliaries

5.6 When to Transfer Records to the Archives

5.7 How to Transfer Records to the Archives

5.8 Permissions and Access

5.9 Developing an Oral History Project

  • << Previous: 4. The Records Lifecycle
  • Next: 5.1 Mission, Collection Scope, Collection Priorities >>
  • Last Updated: Oct 3, 2025 2:39 PM
  • URL: https://library.sjsu.edu/records-management
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Tags: archives, records, records_disposition, records_management, records_management_program, records_retention, retention_schedules, university_archives
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