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Records Management Policies and Procedures

Records management entails consistent systems throughout campus guiding how and when records are created, accessed, stored, and/or discarded. This guide includes advice on working with the University Archives, identifying records and their sources, develo

What can I do with digital records?

See 9.8.4Born Digital Material

What can I do with audio/visual materials?

See 9.8.2Audio/Visual Material

What can I do with confidential records?

See 5.8Permissions & Access and 8. Information Security.

How do I know when it's right to destroy documents?

See 9.3When Documents Can, Should, or Must be Destroyed and 6. Retention Schedules.

Can the University Archives help our department prepare for an anniversary or celebration?

See 5.8.1 Accessing Material in the University Archives.

Will the archives accept unprocessed records? How much do we need to do to prepare records for transfer to the archives?

See 5.7How to Transfer Records to the Archives.

How are SJSU webpages archived? Can I access previous versions of our office's website?

See 9.8.5Web Based Content.

Can the University Archives help our department create an oral history project?

See 5.9Developing an Oral History Project.