Collection Management

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Overview

The Library Collection Management Program's primary objective is to acquire materials that are essential to the University's academic programs at the undergraduate and graduate levels. The Library collects information resources in all formats (e.g., books, periodicals, microforms, software, recordings, electronic formats, etc.). Aware of the increasing diversity of the University's students, faculty, and programs, the Library acquires multicultural materials and works that present a variety of viewpoints.

The Library Collection Management Program's secondary objectives are to support 1) the research needs of San Jose State University faculty and 2) the informational needs of the University community and the citizens of California. The Library recognizes a responsibility to maintain a collection of materials unique to San Jose State University as the oldest public institution of higher education in California. The Library collection complements and is supplemented by other materials available within the CSU, through Link+ and from other libraries.

How to Recommend New Titles for the Library to Acquire

Library Liaisons are responsible for the development of the library's collection in their field of expertise. Faculty requests for materials should be directed to the Library Liaison in their subject. Please be sure to check the library catalog for current holdings before making requests. Priority shall be given to materials that are necessary for coursework. The Library also acquires materials written and/ or edited by faculty members. We welcome donations of materials published by faculty.

Books

Faculty can recommend titles using the Title Recommendation Form. Before making a recommendation faculty are asked to check the SJSU Catalog to ensure that the library does not already own suggested materials. If further assistance is needed, contact the Library Liaison for the specific subject.

Journals and Database Subscriptions

Faculty wishing to recommend Journal Titles for the collection should first check both the Catalog under Journal Title and the Library's . If the title is currently not available you may contact the appropriate Library Liaison to discuss the addition.

Faculty are asked to please take into consideration the increasing costs of journal subscriptions, both in paper and electronic format, before making recommendations for procurement. In the past decade journal subscriptions have inflated annually at an average of roughly 8 percent per year, seriously affecting the ability of the Library to maintain even minimal information resources in support of academic programs. Today, 70 percent of the Library collections budget is committed to printed and electronic subscriptions, leaving a very limited flexibility to meet priority academic needs in times of budget reductions.

As students and faculty increasingly prefer the ease and convenience of electronic access, the University Library Board, in 2001/2002, endorsed purchasing more information resources in electronic format.

The General Principles guiding Journal Selections by library liaisons are:

  • Journals must be reviewed on a title by title basis: circumstances related to pricing, use, and available formats vary widely. For individual titles, the importance and quality of images in various formats must be considered. The review will be conducted by librarian liaisons in consultation with academic department liaisons (or department chairs). As part of this review access and ownership of new titles should be considered as well as subscriptions to current titles.
  • Generally, ownership (i.e., journal subscriptions in electronic or printed format) is the preferred strategy for meeting curricular and research needs of faculty and students when: (1) the journal is a core title in a discipline this is used heavily by students; or (2) the journal is used moderately and the cost per use ratio favors ownership over access.
  • Generally, "as needed" access (i.e. document delivery, interlibrary loan, electronic pay per use) is the preferred strategy for meeting curricular and research needs of faculty and students when: (1) the journal is used infrequently by students and faculty; (2) the journal is used moderately and the cost per use ratio favors access over ownership or (3) access methods meet the general time requirements of students and faculty.
  • Convenience and ease of use for everyone must be considered. In evaluating the various formats, access for people with disabilities must be evaluated.
  • The cost of librarian, staff, faculty and student time must be evaluated when calculating the cost per use ratios.