King Library Second Floor Meeting Rooms (NEW)

Why do we provide meeting rooms?

The Dr. Martin Luther King Jr. Library is committed to providing you access to our second floor meeting rooms. Our meeting rooms are made available to foster community engagement and support the SJSU and SJPL library’s missions.

This policy is specific to the meeting rooms in the King Library. It does not extend to other meeting spaces at San Jose State University or any of the SJPL branches. You may reserve a community room at one of the SJPL branches on our website. All of our libraries also have group study rooms that are available to reserve free of charge. In addition, SJSU students may reserve rooms on campus by contacting Associated Students or Student Union.

This policy does not apply to reservations made by SJSU and/or SJPL staff for library sponsored events.

Who can reserve?

Meeting rooms may be reserved by any university or public library cardholders, who are over 18, with an account balance that does not exceed $25. You may not reserve these rooms for standing or recurring meetings, regularly scheduled class sessions, fundraising events, or recurring events and series.

University or city government departments may only reserve a room for non-recurring business meetings. If you are not affiliated with SJPL, SJSU, or the City of San Jose you may only reserve once per year.

What restrictions are there on events?

Reserving a meeting room means you are agreeing to follow all library policies, in particular the Behavior in the Library Policy and San José State University’s Time, Place & Manner Regulations. Our staff reserves the right to ask you and all attendees to discontinue any activity that disrupts the normal operations of the library. Failure to comply with library policies may result in withdrawal of future meeting room and/or library privileges.

Your event must be either for the University population or open to the public. Reservations may not be made for private events. Anyone reserving the library meeting rooms shall not discriminate against any individuals or groups of individuals because of race, religion, creed, color, national origin, sex, sexual orientation, gender identity, age, physical or mental disability, or citizenship.

Your event must take place during the hours the library is open. The rooms are not available for SJPL customers to reserve on Sundays. Events must be free of charge for attendees. No promotions, donations, fundraising, or sales are allowed unless authorized by library staff.

What rooms are available to reserve?

Two rooms are available for reservation. Use the links below to view room specifications:

The area outside both rooms is library space and is not considered part of the meeting rooms. You may request to have a table placed outside the meeting room door. The table cannot create an unsafe emergency exit path or violate the Americans with Disabilities Act. You cannot serve or store food in this hallway area.

Room selection and setup options are available on the reservation request form and will be accommodated if possible. You may be responsible for your own room setup; please add additional setup time to your request if needed.

How much does it cost?

While we do not charge for reserving our meeting rooms you are financially responsible for any damage, loss, or additional cleaning that results from use of these rooms.

How do I reserve a room?

Reservations are made online using the reservation request form. Requests are reviewed by the library on a case-by-case basis. A response is typically provided within 2 working days. Approvals are given by the SJSU Library Dean, the SJPL City Librarian, or their representative. Reservation requests must be made at least 30 days prior to the requested date and no more than 6 months in advance of the event date.

Once your reservation has been confirmed an information packet will be sent via email containing specific details for room use.

What if I need to cancel?

Notification to cancel the event must take place at least 48 hours prior to the date of your event. If you cancel a reservation more than twice a year, future reservation requests may be denied.

The library reserves the right to cancel or change reservations due to unforeseen circumstances or non-compliance with this, or any other library policies.

What technology is available?

Each meeting room is equipped with a variety of technology devices that may be requested from SJSU or SJPL Media Services. Technology requests may be made on the reservation form. SJPL cardholders do not have access to media support after 5pm Monday - Friday or anytime on Saturday.

Changes to media services may be requested up to 72 hours before the event time and are subject to approval. Any requests made after the 72 hours prior to the event may not be honored.

Can I have food and drink?

Food and drink is permitted in the meeting rooms but must comply with the library’s Behavior in the Library Policy as well as campus policies related to catering and food service.

Can I have music?

Amplified or live music is allowed, but you must reserve both 225 and 255 to prevent disturbing other library programming.

How do I stay safe?

Library and campus security is provided within the library during open hours. You may not bring your own security. The library does not assume responsibility for private property brought into the building as part of your event.

How do I receive a delivery?

You must be present in the library to receive all vendor deliveries via the loading dock or public entrances. No library staff will receive deliveries or provide vendor access to the reserved room without prior arrangements being made with the Events Coordinator.

How can I publicize my event?

You are required to clearly state in press releases and other publicity that the event is not library sponsored. The presence of your organization in the King Library meeting rooms does not constitute endorsement by the library.

Publicity and advertising must be reviewed and approved by the Events Coordinator at least 15 days in advance of the event date.


Details for Individual Rooms

Room 225

Room 225 is the largest of the two library meeting rooms. The room is 2,510 square feet with a wall of windows overlooking the campus lawn.

How many people can I have in the room?

This room can seat up to 150 people with the standard theatre setup or 200 people without food tables in the back of the room. The capacity limits are set by the Fire Marshal and will be enforced.

How can the room be setup?

All setup options comply with ADA and Fire Marshal requirements. SJPL cardholders are not eligible to request a room setup option.

  • Theatre (Standard Setup) - All of the chairs in rows facing the podium, a center aisle, and no tables except for food tables located in the back of the room. Seats up to 150 people.
  • Classroom - Eighteen 5’ tables with 2 chairs per table. All tables are facing the front, in rows, with an aisle down the middle. Seats up to 36 people.
  • Reception - Special request for high or low top cocktail tables may be ordered from an outside vendor at the cost of the individual or group reserving the room. No seating, will hold 200 people.
  • Luncheon - Seventeen 30” x 60” tables with 6 chairs per table. 3 food tables in the back of the room for self-service. Seats up to 102.
  • Banquet - Twelve double 30” x 60” tables with 8 chairs per table. Food prep is done in 255, both rooms must be reserved. Seats up to 96.
  • Hollow Square or U Shape - Fifteen 30” x 60” tables with 2 chairs per table. Seats 30.

What technology is available?

  • Wired and wireless microphone and ceiling-mounted speakers
  • Computer projection and audio amplification through a ceiling-mounted front projection system and ceiling-mounted speakers.

Room 255

Room 255 is a long room with 1,253 square feet of space. There are two screens with projectors that can display at the same time.

How many people can I have in the room?

This room can seat up to 60 people in the standard classroom setup. The capacity limits are set by the Fire Marshal and will be enforced.

How can the room be setup?

All setup options comply with ADA and Fire Marshal requirements. SJPL cardholders are not eligible to request a room setup option.

  • Classroom (Standard Setup) - Thirty half tables (1.5’ x 3’) with 2 chairs per table. Seats up to 60.
  • U Shape - 10 tables (1.5’ x 3’) with 2-3 chairs per table. Seats up to 30.
  • Luncheon - 11 double tables with 8 chairs per table. Two food tables on the side of the room for self-service. Seats up to 88.

What technology is available?

  • Wired and wireless microphone and ceiling-mounted speakers.
  • Computer projection and audio amplification through a ceiling-mounted front projection system and wall-mounted stereo speakers.
  • Filming is not done in this room in accordance with ADA guidelines.