King Library Meeting Rooms

Overview
Room Information and Photos
Catering
Media Equipment
Reserving a Room
Frequently Asked Questions
General Guidelines
Policies

Overview

All reservations require two weeks' advance notice from the date requested.

Meeting rooms at King Library are available for:

  1. Programs

    Programs must be free of charge and open to the public. They must be advertised through a wide variety of media and provide opportunities for learning.

  2. Business meetings

    Business meetings do not have to be open to the public. They do not have to be directly associated with the City or the University

    • Local community groups and non-profit organizations:
      Generally, local community groups and non-profit organizations requesting to hold a Business meeting in the Library are only approved once each year per group.

    • University groups or groups affiliated with the City of San Jose:
      University and City-affiliated groups may use Meeting Rooms for non-recurring business meetings.

Consideration will NOT be given for meetings involving

    • regularly scheduled courses
    • class meetings or presentations for course credit
    • student club or chapter meetings
    • monthly meetings including city and campus departmental meetings
    • fundraising events
    • reception-only events
    • meetings that charge an admission fee

People interested in using meeting rooms for regular meetings of their organization, group, or club are encouraged to contact their local branch library for availability.

SJSU students are encouraged to contact the Student Union or Associated Students for available campus meeting room space.

Reservations must be made at least two weeks prior to the reservation date.

Reservations will be placed on HOLD for two weeks from the date the hold is placed.  If a reservation form has not been submitted by the end of the two-week period, the hold will be released.

Reservations can only be made up to six months in advance.

Library Administration reserves the right to approve or deny requests for room reservations.

There is no charge to use King Library meeting rooms.

All programs and meetings must be free of charge. No donations may be solicited. No promotions or sales (services, products, merchandise, or other items) are allowed.

Meetings must be held during the Library’s open hours unless prior approval has been given by the Library and University Police. 

Meeting Rooms 225 and 255 are located on the second floor of King Library.

Room Setups

Room 225: Can seat up to 200 people with the standard theater style setup.

  • Standard setup is theater style, which will seat 150 (with food tables; 200 without food tables).
  • Classroom style will seat 66
  • Hollow wquare or U shape will seat 30
  • Reception style will hold 200 without any seating (special requests for high or low top cocktail tables must be ordered from an outside vendor at cost to the group booking the room. The library does not supply this type of table)
  • Luncheon Style with 30” x 60” tables and 6 chairs per table will seat 80-100, with 3 food tables in the back of the room for self-serve.
  • Banquet style with 30” x 60” tables and 6 chairs per table will seat 100, except food prep will be done in 255 (both meeting rooms must be reserved).

Room 255: Can seat up to 60 people with the standard set up of Classroom style.

  • Classroom style, seats 60

Catering

Spartan Shops is the preferred campus caterer, with a professional culinary staff that can customize amazing restaurant quality menu items to the campus community.

NOTE:  Caterers other than Spartan Catering are held to the following library restrictions:

Limited use of the loading dock: Monday through Friday 9:30 am – 1:00 PM.  There is NO access to the loading dock on the weekends.

  • Outside caterers must be escorted by either library security or a library staff person to and from the meeting rooms.
  • Outside caterers must adhere to the library open hours for set up and clean up.
  • The library does not store catering equipment before or after the event.
  • The foyer space is Library space and is not considered a part of the meeting rooms. Exceptions for a registration table outside the meeting room door may be made on a case-by-case basis if such a setup does not pose any egress problems or non-compliance with the Americans with Disabilities Act (ADA). No food is allowed to be served or stored in the foyer area.

Media Equipment available in Meeting Rooms

Each Meeting Room has with a variety of electronic equipment that may be requested on the room reservation form; however, please note that the Library does not provide computers or laptops. Requests for changes in media requirements must be made with the Meeting Room Coordinator at least one week prior to the meeting.

Rooms 225 and 255 have the following capabilities:

  • Wired and wireless microphones and ceiling-mounted speakers.
  • Assisted listening devices
  • Computer data projection and audio or DVD playback through a ceiling-mounted front projection system and wall-mounted stereo speakers
  • CD playback through wall-mounted stereo speakers
  • Wireless, computerized remote-control system
  • A front projection screen that may be operated independently of the computerized remote-control system
  • Internet access (see Is Wireless Access to the Internet Available?)
  • Overhead transparency projector
  • A media services representative will be available to answer questions and support your media request prior to your event start time.