Liaison librarians are responsible for selecting, acquiring, managing, and delivering licensed, free, and researcher-generated data collections to support campus research and scholarship.
As of March 2020, the library is purchasing ebooks only. The Associate Dean of Research and Scholarship will announce when this policy changes.
The general workflow for developing collections is as such:
The tabs on this guide will walk you through each step of the process.
Librarians enhance their collections based on their own knowledge and experience. It takes place at designated times, when the Dean of Research and Scholarship or the Faculty Directors make an announcement, usually with a time frame, such as "We are open to collection enhancement at this time; please place orders no later than May 1st." You will use Rialto to place your collection enhancement requests.
For collection enhancement, you may wish to use some of the following resources, as well as journals, reviews, and materials you find on your own:
Occasionally, your faculty will contact you requesting access to specific materials. In turn, you can review their request, ascertaining that we don't already have access to the materials. If the material is not a duplicate, you can select the item in our ordering platform, Rialto, and submit the request. A general workflow for Faculty Requests;
When you place an order for books or ebooks, you will want to use Rialto, which is our current vendor.
Please use the following resources, which contain directions ad screenshots, to place orders.
Reading List by Leganto is a tool used to create reading lists and integrate your list in Canvas courses. Librarians and instructors can add electronic articles, streaming media, digitized content, physical materials, and more into a single list so students can access all their course materials in one place.
We have multiple tools and resources to help you analyze your collection. In general, you do not need to analyze your collection unless a special project is assigned.
Alma
Alma, which is owned by Ex Libris, is a unified library services platform. It is the backend of OneSearch.
Alma Analytics
Alma Analytics is a tool used for analyzing your collection. SJSU staff has created templates for common reports. Please see the Ordering tab for specific instructions.
Leganto
Leganto is a software program that offers Reading Lists. It integrates with Canvas so that faculty instructors can create reading lists in their courses with links to electronic sources in the library.
OneSearch
OneSearch is the library's forward-facing online catalog, or discovery service.
Rialto
Rialto is an ordering interface that is integrated with Alma. See the Ordering tab for instruction on how to use.
Tech Services
Tech Services refers to the library team which manages orders. When contacting Tech Services, you may wish to email both Bernadette Humphrey, Head of Resources & Analytics, bernadette.humphrey@sjsu.edu, and Elena Seto, Acquistions/Contracts Analyst, elena.seto@sjsu.edu.
BACKSTORY
The IRC had about 3,500 DVD and VHS titles available for loan. In summer 2023, prompted by space issues in their building, the IRC team boxed up all of this inventory and moved it to the library. The majority of the content is still in Tech Services as Jill Strykowski is going through it to determine usability (i.e. physical condition), alternate availability, and duplication by title. All of these items are inventoried in Alma, but currently most are suppressed from OneSearch because they are not publicly accessible, being in TechServices.
COURSE RESERVES
We pulled out all the DVD's and VHS's with recent loan history from IRC and made them accessible in the Course Reserves area. This subset is discoverable in OneSeach. They all have call numbers starting with letter X (view in OneSearch).
HOW TO HELP TEACHERS
If you get a request from a professor looking for a DVD or VHS they historically showed in class and now cannot find through IRC or need to make available asynchronously, please work with them to
ADDED NOTES
We are not planning to have any video materials available in the open stacks. Any videos for physical circulation through SJSU will be in Course Reserves in future.
Please reach out to Jill at any time if you have questions about how she is processing the IRC resources. Any questions about purchasing of additional video content should be directed to the Collection Development Team at collection-development@sjsu.edu