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Lending Policies

Availability

  • Items may be borrowed in person from SCS during our operating hours.

  • Checkout periods are either 1 day (24 hours), 1 week (7 days), or 1 semester.

  • Semester loans are available by appointment at the beginning of each semester. Further details about reservations will be available in the week leading up to Spring Semester.

  • Equipment loans are subject to availability. SCS cannot control or predict availability of any item or item type.

Borrowing & Returning

Borrowing

  • Items may only be borrowed in person during normal operating hours by actively enrolled SJSU students or active SJSU employees.

  • You must present an active SJSU Tower ID to borrow and return items.

  • Items cannot be borrowed on behalf of another person, and may only be returned by the person who originally borrowed them.

  • No physical device customizations are allowed whatsoever. This includes the application of stickers, removal of the item's barcode or the checkout identification labels (whether it's a weekly or semester device), and wallpapers on the PCs.

Returning

  • All items must be returned no later than the assigned due date and time to the same location they were borrowed from (for example: devices borrowed from the 4th floor lockers must be returned to the lockers).

  • All items are in working order at the time they are borrowed and must be returned in the same working condition in order to avoid damage and/or replacement costs.

  • Overdue notices are sent on the 1st and 3rd day that an item is overdue.  An item is considered lost when it is 5 days overdue (library hours and closures may affect this timeline). When the item is listed as lost, you will be responsible for the replacement costs of the item and a hold will be placed on your academic records.   Academic holds will also be placed on the last day of each semester for any non-returned SCS technology. This will prohibit you from registering for classes, receiving grades, diplomas and transcripts, and using SCS services.
     

Saving Data; Installing Applications & Software

Daily and Weekly Laptop Loans

Applications or software cannot be installed on weekly and 24-hour laptops. See Software Available for a list of software installed on library laptops.

Back up any data saved on a laptop before shutting it down or restarting it. All data will be lost and cannot be retrieved once the device is shut down, restarted, or the battery power is drained. It is recommended that any data be saved to your preferred choice of cloud storage.

Semester Laptop Loans

You may install applications and software on a semester laptop, and you can restart it or shut it down at any time without losing any data. The data will not be deleted until the device is returned, at which time it will be returned to its original state.

Using Your Apple ID

  • Using your Apple ID on SCS devices will use up one of the 10 "associated devices" that Apple allows you to be signed into at one time.

  • Every app you install or download on an iPad will stay on the iPad until you return it.

  • You must remove your Apple iCloud account and passcode before returning the device. The item cannot be removed from your library account until this is done.

  • Any SCS devices added to Apple’s “Find My” service must be removed from Find My before returning it. Otherwise, the devices cannot be checked in and you could be liable for replacement costs.

Replacement Costs

The borrower accepts complete financial responsibility for all technology resources, including cost of repair, replacement costs due to damage, misuse, theft, etc.

Items must be returned in the condition they are issued. A minimum of $250 in damage costs will be assigned to the borrower, subject to change depending on the item that has been damaged.

If you do not return items on time, you will be charged the replacement costs, and a hold may be placed on your academic record prohibiting you from registering for classes and receiving grades, transcripts, and diplomas. Borrowing privileges will be suspended until the items are returned or replacement costs paid.

Replacement costs are as follows:

  • Windows laptop up to $1600 depending on model
  • MacBook Pro: up to $1600 depending on model
  • iPad: up to $800 depending on model
  • Laptop charger: up to $100 depending on model
  • Calculators: up to $160 depending on model
  • Headphones: up to $100 depending on model
  • Computer mice: $20
  • Computer keyboards: up to $80 depending on model
  • Cables and adapters: up to $30 depending on model
  • Minimum damage fee of $250

Lost or Stolen Technology Resources

Keep all of your belongings, including technology resources, with you at all times. Do not leave any personal belongings unattended. You may be responsible for the theft of any university library resources. This includes, but is not limited to, items left in cars, dorm rooms, study rooms, classrooms, or on public transportation.

In the case of loss or theft, you must file a police report with SJSU Police (see below).

TECHNOLOGY RESOURCES LOSS REPORT (STEPS)

1. FILE POLICE REPORT (Request a copy)

2. PROPERTY LOSS REPORT

The borrower agrees to comply with all applicable SJSU and King Library policies regarding acceptable computer use. Please refer to the Library's "Policies and Procedures" for details.

Academic Use

  • Equipment may not be checked out for non-academic use.
  • Students may not check out equipment for use by another person or organization. All parties will be suspended.
  • Students may not check out equipment for out-of-state (including international) use or travel
  • Laptops are not for personal use and must be returned in their original condition; laptops may not be returned with stickers or external personalizations, reimaged or with altered operating systems, factory reset, partitioned, or with non-academic or unapproved software installed. SCS is not responsible for data storage or loss upon return. Please see specific laptop terms. 
  • Laptop exchanges for minor differences in specs are not permitted. If you need a more robust system OR specialized software, please reach out to your department as they may be able to provide you with specialized equipment for your learning & teaching needs.